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How Local Councils Manage Safety with Online WHS Systems
Easy | Comprehensive | Cost Efficient
WHS Software based on ISO 45001 and designed to be used by all workers (even those who cannot use a computer).
For over a decade WHS Systems has tailored a solution to assist Australian Councils in the management of their WHS commitments.
We do this by combining our software “Online WHS Systems” our WHS Advisory services and our Customer Success program.
Every major process in the system has a number of options for generating and customising QR Codes. These QR Codes provide quick access to the system and makes the process easy to complete, so your team is not bogged down in paper work.
Once information is flowing into the system, Online WHS Systems allows Managers and Admins to manage the processes. The system can automatically generate and send reporting to the right people on a schedule.
Best Chance of Success
Every council operates differently, and each implementation presents its own unique challenges. With our extensive experience, proven methodology, and qualified team, we are well positioned to deliver a successful outcome and maximise the value of your investment.
Dedicated Point of Contact in Australia
Our WHS Advisors are based in Australia and will manage your implementation process as well as ongoing support and guidance.
An easy roll out, with achievable stages each with clear benefits.
Easy | Achievable | Benefit Oriented
Your dedicated WHS Advisor will tailor your roll out according to your needs however a standard roll out/ implementation might look like:
Each stage has a series of tangible outcomes and includes the adoption of the new process throughout your council. The new processes typically trigger new automated reporting, which demonstrates the products clear value.
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WHS Systems Overview and Quote!
Key Benefits for Local Councils
WHS Certified Australian Contact
Your key contact will be WHS Certified and based in Australia.
Multifaceted Business Structure
Manage multiple business operations under one system.
Better Worker Management
Automatic Training Needs Analysis, Qualification Matrix and Contractor Management
Custom Plant Management
Multi-site, custom plant management, maintenance and auditing.
Automated WHS Reporting
Scheduled WHS reporting, sent to your inbox in your preferred format.
Full System Customisation
Customise all major processes within your system to fit your council.
Some councils using Online WHS Systems include:
A professional review from an actual council user:
“I have now used this system for a number of years at a number of Councils including me putting it into one of these so understand it from not only a basic user but also from an implementation point of view. It is not as difficult as many other systems out there and once it is up and running it is very easy for the end user. It is easy to locate information without users having to go looking as everything is in front of you on one screen initially.”
Michael S, Safety Coordinator, Various Councils
Additional features used by Local Government
Online WHS Systems comes with all modules turned on, that’s over 70 modules! A standard council or any business looking towards 45001 standards would need to utilise the majority of these modules.
Here are some modules, which although not mentioned above, are of high value to councils.
Injury Management
The Injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.
Policies /Procedure Registers
Online WHS Systems can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.
Checklist Builder
The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.
Induction Module
The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.
Qualification Matrix
The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.
Training Needs Analysis
By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.
Audit Builder
Online WHS Systems allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.
Maintenance Manager
In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.
Meeting Builder
Online WHS Systems has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.
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