Online WHS Systems in the Aged Care Industry
Online WHS Systems is used throughout many Australian Aged Care Groups.
Safety in the Aged Care Industry
We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for businesses in the Aged-Care Industry.
Within the Aged Care Industry there are many employees administering care to multiple patients. As many staff members are constantly switching roles, managing paperwork and documentation can become an extremely difficult task.
We have utilised the ability to use QR Codes that allows the user to create various reports and corrective measures, through a step-by-step investigation. This then creates a solution where actions can be set, staff members are accountable for their actions and reports can be developed to ensure not only compliance but continuous improvement.
With Online WHS Systems, we have created a transparent, easy-to-use cloud-based safety management system, that allows the user to create checklists, incident reports, qualifications, vaccination reports and more.
Some of our clients include:
Request a Callback!
What Online WHS Systems focuses on in this Industry
- To make safety easy – All a carer needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
- To make safety accessible – Online WHS Systems is a cloud-based system which can be used anywhere with an internet connection.
- To make safety simple – Carers can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘To-Do List’.
- To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.
“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.
We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”
Ben Levesque, Chief Executive Officer, Finley Regional Care
Safety Pain Points in the Aged Care Industry
What are the painpoints when managing safety in the Aged Care Industry and how does Online WHS Systems address and solve these points?
Injury Management
The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.
Policies and Procedures Registers
Online WHS Systems can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.
Checklist Builder
The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.
Induction Module
The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.
Qualification Matrix and Manager
The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.
Training Needs Analysis
By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position, Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.
Audit Builder
The Online WHS System allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.
Maintenance Manager
In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.
Articles relating to Aged Care Safety.
- Aged Care Safety: Why The Royal Commission is Recommending You Implement Digital Systems
- Aged Care Safety: 3 Things You Need To Start Doing
- Aged Care Safety: Are You Doing These 3 Things Already?
- Aged Care Safety: 3 Things You Should Be Doing, and 3 Things To Start in 2021
- Managing Incidents in the Workplace
- Plant and Equipment – What is my responsibility?
- Managing Your Employees Safety
- Managing Hazards in the Workplace
- The Safety Checks you Should be Completing
- How to Manage Contractor Safety in your Workplace