Employee Management Module
The Employee Management Module
The Employee Management Module is the most important part of the system as it takes care of your number one resource, your employees.
No matter what industry you are in it is highly likely that your employees will need certain qualifications, training and Inductions to perform the tasks they undertake, managing all these can be difficult and time-consuming. Having an employee undertake a task when they are neither qualified, their qualifications have expired or they haven’t been trained and inducted in the safe work procedures, is a major compliance breach and if something goes wrong to be prepared to receive the full wrath of the law.
So how can we manage all this? Online WHS Systems Qualification Matrix, Inductions and Training Matrix and Induction Builder complete with email alerts, help make managing employees easy.
What does it do and why do I need it?
- Manage Employees, their personal information, qualifications, licences and training.
- Manage Employees Histories, incidents they were involved in, hazards logged, inductions undertaken, qualifications, notifications, meetings attended and checklists completed.
- Manage Qualifications, ensuring employees are qualified to, for instance, operate certain machinery.
- Manage Training, ensuring employees are inducted and trained in accordance with a companies safety policies and procedures.
- Manage Contractors, their licences, certifications, insurances and inductions.
- Manage PPE, ensuring equipment is maintained and used correctly.
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How Online WHS Systems makes
managing Employees easy!
Online WHS Systems is an all-inclusive system which allows you to effectively automate all your employee compliance procedures.
The Employee Management Module comprises of:
Employee Register
The Employee Register allows you to manage the health and safety of your employees.
Online WHS Systems helps you manage your employees, their qualification and training. The Qualifications Manager and Training Needs Analysis lets you know if there are any gaps present.
Training and Induction
The Training Register allows you to create and assign online inductions and develop comprehensive reports.
Online WHS Systems automatically creates a training needs analysis highlighting if any gaps are present in a companies training program.
Contractor Register
Ensures your contractors have the appropriate:
- Qualifications
- Safe Work Documents and Procedures
- Insurances
- Sub-Contractor Management
Online WHS Systems Contractor Management portal:
- Will allow Businesses to upload key documents, certificates, qualifications and insurance
- Creates Contractor ID Card complete with photo
- Uses QR Codes to highlight if the company is up to date with insurances
- Alerts the contractor on expiring insurances
- The contractors, their employees and sub-contractors can complete inductions online prior to commencing work on site
Vaccinations
The Vaccination module provides you with your employee’s vaccinations details as well as:
- View Vaccination records
- Detailed report on how many vaccinations they have received.
- View expiry dates.
- Create alert dates.
- View manufacturing details
Sign in Sign Out
Online WHS Systems helps you to manage the safety of your employees, with the Sign in Sign Out function. The Sign in Sign out function allows you to be able to create a log of who is entering your facility.
It can be used by anyone such as Employees, Contractors and/or Visitors entering your facility. Once they have filled out their details, the system creates detailed log of their personal/vaccination details, time of entry and exit.
- Quick and easy access via QR Codes
- Creates a log of anyone entering your facility
- Manage COVID-19 in your facility.
- Assists you with compliance.
Employee ID Cards
The Employee ID Card function allows for quick and easy access of your employees’ details via a QR Code.
Scan the QR Code to view employees:
- Vaccination details
- Qualifications
- Employees details
Qualification
Register
Develop emergency procedures specific to your businesses needs from which you can develop policies, procedures, alerts, equipment required and emergency drills/review dates.
Volunteer
Register
The Volunteer Register allows you to manage the health and safety of volunteers at your site.
Online WHS Systems helps you manage your volunteers, their qualification and training.
Client/Student
Register
Manage details or clients and students who come into your workplace or on your worksite.
Why is Employee Management so important?
It is a legal obligation for both employers and employees to know health and safety requirements.
The system helps you manage these responsibilities by ensuring:
- New employees are quickly trained on site policies to reduce injury risks.
- Employee qualifications (licenses, certifications, inductions) are tracked.
- Integration with the Risk Register to verify equipment operation authority.
- Contractor compliance (insurances, inductions, and certifications) is managed.
Essentially, this register ensures that every person—employee or contractor—is appropriately qualified to do their job safely.